Children's Data & Parental Consent Notice

1. Who this notice covers

This notice applies to the personal data of any student who is under 18 years of age (a "child" under the DPDP Act) and to persons with a disability who have a lawful guardian. Throughout, "parent" means a parent or lawful guardian who provides consent on the child's behalf.

2. We rely on verifiable parental consent

Before we process a child's personal data, we obtain the verifiable consent of the parent. This is normally given at the time of admission, when the parent is shown a clear notice of what data we collect and why, and confirms their consent.

3. How we verify that you are the parent/guardian

We take reasonable steps to confirm that consent is given by an adult who is the parent or lawful guardian of the child — for example through the admission process, identity and relationship documents provided at enrolment, and our direct relationship with the family. We may ask for reasonable proof before acting on a request concerning a child's data.

4. Our promises for children's data

In line with Section 9 of the DPDP Act, we will not:

• process a child's personal data in any way that is likely to cause harm to the child;
• undertake tracking or behavioural monitoring of children;
• run targeted advertising directed at children;
• collect more data about a child than is necessary for their education, welfare and safety.

We will always favour the least data, the shortest retention, and the strongest protection.

5. How we use children's data

We use a child's data only for genuine school purposes: enrolment and records, teaching and assessment, attendance, health and safety, communication with parents, fees and administration, transport, and meeting our legal and board obligations. Photographs of children are used within the school context (e.g. records, class groups, and — only where separately permitted — on school communications).

6. Surya Sports Academy

Surya Sports Academy is the school's evening sports coaching, on the school's own ground. Its pages on this website (under /sports-academy) are run by the school, and this notice applies to them in full. Children who are not our students can join the academy, so this section covers them too.

Asking to join

The Join the Academy form asks only what the academy needs to call you back: your child's name and age (a number, not a date of birth), the sport and batch you are interested in, whether your child already studies here and in which class, your name, one mobile number, and your village or area. You tick a box to let the academy call you.

• We use these details only to contact you about joining the academy. They are not used for marketing, and not shared outside the school.
• They are seen by the school office staff who handle enquiries.
• They are deleted twelve months after the academy last dealt with your request, whether or not your child joined.
• You can ask us to delete them sooner at any time — see Section 10.

7. Who can see a child's data

• School staff — only those whose role requires it (for example, the child's teacher, the class in-charge, the office/clerk for fees). Access is role-based and logged.
• Parents/guardians — of their own child, through the school office or parent portal.
• Regulators / service providers — only as described in the Privacy Policy, and never for marketing.

8. Your rights as a parent/guardian

On behalf of your child you may:

See the Grievance & Data Rights page for how to make a request and how quickly we respond.

9. Changing or withdrawing consent

You may update or withdraw your consent at any time by contacting the school office or our Grievance Officer. We will honour your request, while explaining any data we must keep to continue your child's education and safety, or where the law requires us to retain it.

10. Contact us

If you are not satisfied with our response, you may complain to the Data Protection Board of India.